Accounts Receivable & Executive Assistant

Company: Melitta Baumeister Schedule: Minimum 5-hour overlap with Eastern Time (New York) About Melitta Baumeister Melitta Baumeister is an independent New York fashion label known for a sculptural design language built on humor, inclusivity, and a rejection of elitism. The brand is a CFDA/Vogue Fashion Fund winner and a Cooper Hewitt National Design Award recipient and works with a global network of wholesale accounts alongside a direct-to-consumer business. We are a small team, which means this role carries real ownership from day one and direct access to the people making decisions. The Role We’re looking for an experienced, highly organized Accounts Receivable & Executive Assistant to help keep the financial and administrative side of the business running smoothly. This is a finance-forward role. Roughly half of the week will focus on accounts receivable, reconciliation, and bookkeeping in QuickBooks Online, with the remainder split across wholesale coordination, Shopify administration, and executive support. The right person is reliable, professional, proactive, and highly detail-oriented. You should be comfortable following up without being asked, managing multiple priorities, and working with a genuine sense of urgency. Key Responsibilities Accounts Receivable & Bookkeeping • Maintain the receivables ledger and seasonal payment checklist • Record customer payments and match them to invoices in QuickBooks Online • Reconcile QuickBooks Online monthly • Handle day-to-day QBO categorization and bookkeeping • Conduct weekly follow-up on outstanding invoices • Create invoices from packing lists and coordinate with production to confirm shipments • Prepare quarterly commission statements • Support P&L management and monthly financial reporting Wholesale Coordination • Serve as a day-to-day point of contact for wholesale partners • Manage order confirmations, shipment updates, and delivery-window communication E-Commerce & Shopify Administration • Manage Shopify backend tasks, including product uploads, fulfillment updates, and reporting • Handle low-volume customer support inquiries • Communicate with vendors and logistics partners • Manage data entry, order summaries, and Excel-based reporting Administrative & Executive Support • Manage external email correspondence with timely and professional follow-through • Maintain organized files and documents across Google Drive and Google Workspace Hours & Logistics This is a fully remote, full-time position with a required overlap of at least 5 hours with Eastern Time to align with our New York studio. Occasional flexibility may be required around market appointments, delivery deadlines, and month-end close.