Nathalie Cole Villaseñor

About Nathalie

Executive Operations Partner with 7+ years of experience supporting founders, CEOs, and executive leadership teams in fully remote, high-growth organizations. Trusted to create clarity in fast-moving environments by anticipating needs, protecting executive focus, coordinating complex cross-functional initiatives, and building scalable operational systems. Known for exercising sound judgment, maintaining complete discretion, and taking ownership of challenges before they become problems. Naturally curious about emerging technologies and an early adopter of AI-powered productivity tools, continuously improving workflows, documentation, executive communications, research, and operational efficiency. Thrive in distributed teams where adaptability, resourcefulness, and proactive execution are essential.

Skills

Experience

• Partner with executive leadership to manage complex calendars, executive inboxes, meetings, travel logistics, confidential communications, and shifting priorities.
• Anticipate executive needs by proactively resolving scheduling conflicts, coordinating follow-through, and removing operational blockers before they impact leadership.
• Coordinate cross-functional initiatives spanning operations, marketing, investor relations, recruiting reporting, sales, and executive leadership across four U.S.
• markets.
• Lead planning and execution of investor networking events from concept through completion, coordinating venues, vendors, speakers, sponsorships, registrations, marketing campaigns, logistics, and post-event communications.
• Develop executive dashboards, reports, presentations, newsletters, leadership updates, and business communications that support informed decision-making.
• Build and maintain scalable SOPs, documentation, and operational workflows that improve efficiency, consistency, and knowledge sharing across departments.
• Manage company reputation initiatives through Google Business Profiles, BBB, website updates, HubSpot marketing, CRM administration, and digital communications.
• Build AI-assisted workflows using ChatGPT, Google Gemini, and Google Flow to accelerate executive research, documentation, content creation, meeting preparation, and operational processes.
• Operate independently in a dynamic, fast-changing environment while balancing multiple competing priorities with professionalism and sound judgment.
• Handle highly confidential executive information with discretion while serving as a trusted liaison between executives, employees, vendors, partners, and external stakeholders.