Executive Assistant & E-commerce Operations Coordinator

About the Role

Requirements

• Requirements & Qualifications
• Experience as an executive assistant, virtual assistant, or e-commerce operations coordinator.
• Strong experience with Square, including orders, invoices, payment tracking, and customer records.
• Excellent written English, communication, organization, and time-management skills.
• Experience managing customer messages, social media accounts, content calendars, and post scheduling.
• Ability to create SOPs, organize business documents, build spreadsheets, and establish repeatable workflows.
• Familiarity with supplier coordination, order tracking, inventory management, and basic financial reporting.
• Proactive problem-solver who can identify operational issues, suggest improvements, and work independently.
• Trustworthy and discreet when handling confidential business and customer information.
• Comfortable working directly with business owners, providing regular updates, and keeping tasks organized.
• Reliable internet connection and availability for consistent daily communication with a U.S.-based business.
• Preferred: Experience with children’s boutiques, Shopify, Canva, Google Workspace, and small-business operations.
• We’re looking for someone who can help organize and improve an existing business, not simply complete assigned tasks. The ideal candidate is dependable, resourceful, detail-oriented, and interested in growing with the company.
• A one-week trial period will be used to evaluate fit and performance. Any productive work during the trial will be compensated under the agreed payment terms. Continued employment will depend on performance and mutual agreement.

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