Remote Executive Assistant

Role Overview

Wing Assistant is seeking a Remote Executive Assistant to support C-level executives in a dynamic work environment. This role is ideal for organized individuals who thrive in a remote setting and are ready to contribute to a growing team.

What You'll Do

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends and industry best practices, preparing reports for comparative analysis.
• Store and organize documents and files efficiently.
• Perform data entry tasks, including preparing lead lists, meeting minutes, and payroll information.
• Conduct research on products, purchase goods, and secure samples.
• Manage marketing and sales campaign information through a CRM system.
• Coordinate team calendars to prevent scheduling conflicts and ensure timely meetings.
• Prepare travel itineraries and book accommodations as needed.
• Handle incoming calls, make appointments, and respond to emails, organizing the inbox according to client preferences.
• Synthesize data into cohesive reports and presentation slides.
• Manage online accounts, including uploading videos and addressing negative reviews.
• Perform ad hoc tasks as required.

Requirements

• Minimum of 3 years of experience as an Executive Assistant to C-level executives.
• Bachelor's degree or any relevant certificate course.
• Excellent communication skills via phone, email, and instant messaging.
• Strong English communication skills, both written and verbal (at least B2 level).
• Solid organizational and time management skills.
• Tech-savvy with familiarity in desktop sharing, cloud services, and VoIP.
• Proficient in word-processing software and spreadsheets (e.g., MS Office).
• Knowledgeable in online calendars and scheduling tools (e.g., Google Calendar).
• Proactive attitude with a willingness to learn and be trained.
• Availability to work during US hours.

Tools & Platforms

• MS Office
• Google Calendar
• CRM systems

Why Filipino VAs Are a Great Fit

Filipino virtual assistants are known for their strong English fluency, making communication seamless. Their adaptability to different time zones allows them to effectively support clients in various regions. Additionally, the Filipino work ethic emphasizes dedication and reliability, which are essential qualities for an Executive Assistant role.