Executive Virtual Assistant (Admin, Inbox & Operations Support)

Role Overview

Assist World is looking for a Full-Time Executive Virtual Assistant to provide support to two executives managing multiple franchise locations in the hospitality and entertainment sectors. This role emphasizes email management, administrative coordination, and operational support, aiming to enhance organizational efficiency and reduce the executives' administrative burden.

What You'll Do

• Manage high-volume executive inboxes and prioritize key messages.
• Draft email responses and flag urgent items for executive attention.
• Assist with daily administrative tasks and track action items and follow-ups.
• Maintain organization of company files and shared drives.
• Input and track tasks in Ninety.io, supporting project and task management.
• Provide general executive assistance and help executives focus on strategic work.

Requirements

• 3–4+ years of experience as an Executive Assistant or Administrative VA.
• Strong experience with email and inbox management.
• Excellent organizational and documentation skills.
• Experience supporting multiple executives.
• Proficiency in Microsoft Office.
• High attention to detail and ability to work independently.

Tools & Platforms

• Microsoft Office
• Ninety.io (Nice to Have)
• Canva (Nice to Have)

Why Filipino VAs Are a Great Fit

Filipino virtual assistants are known for their strong English fluency, making communication seamless and effective. Their exceptional organizational skills and proactive work ethic enable them to manage multiple tasks efficiently, aligning perfectly with the demands of this role. Additionally, their flexibility in working hours allows them to support executives across different time zones.