Executive Assistant (Operations & HR)

Role Overview

As an Executive Assistant specializing in Operations and HR, you'll play a vital role in supporting a fast-growing technology company focused on innovative healthcare solutions. This position goes beyond traditional executive assistance, requiring you to bring organization and efficiency to various aspects of the business.

What You'll Do

• Manage complex calendars and schedule meetings for executives.
• Coordinate internal and external meetings, ensuring all logistics are handled.
• Book domestic and international travel arrangements.
• Manage executive inboxes using Gmail and Outlook.
• Prepare meeting agendas and follow up on action items.
• Schedule interviews and coordinate recruitment processes with candidates and hiring managers.
• Support employee onboarding and offboarding processes.
• Assist with HR administration and maintain company records.
• Prepare documents and presentations, managing digital filing systems.

Requirements

• Proactive and highly organized with the ability to anticipate needs.
• Strong problem-solving skills and the ability to work independently.
• Excellent communication skills for liaising with team members and candidates.
• Familiarity with applicant tracking systems and HR documentation.
• Experience in managing executive calendars and travel arrangements.
• Ability to learn and utilize new software platforms as needed.

Why Filipino VAs Are a Great Fit

Filipino virtual assistants are known for their strong work ethic and attention to detail, making them ideal for roles that require organization and efficiency. With excellent English fluency and the ability to work flexible hours, they can seamlessly support international teams and adapt to fast-paced environments.