AI-Native Executive Assistant / Operations Specialist

Role Overview

You will serve as an AI-native Executive Assistant / Operations Specialist, closely collaborating with the founder of a rapidly growing AI-focused company. This role goes beyond traditional administrative tasks, requiring strong organizational skills and the ability to leverage AI tools to enhance business processes.

What You'll Do

• Manage and prioritize emails to ensure important communications are addressed efficiently.
• Coordinate calendars and schedule meetings.
• Organize information, documents, and business workflows.
• Support the founder with daily operational tasks and priorities.
• Utilize AI tools to streamline business processes and minimize repetitive work.
• Identify opportunities for workflow automation and develop efficient systems.
• Manage sales follow-ups and ensure leads are effectively progressed.
• Support customer and prospect communications and assist with outbound outreach campaigns.
• Handle hiring follow-ups and candidate communications, ensuring recruitment processes are completed.
• Organize company events and manage logistics.
• Assist with compliance activities and security-related processes.

Requirements

• Strong organizational skills and attention to detail.
• Proficiency in leveraging AI tools for automation.
• Ability to manage multiple tasks and prioritize effectively.
• Experience in sales support and customer communications.
• Familiarity with recruitment processes and candidate management.
• Knowledge of compliance activities, particularly ISO 27001.

Tools & Platforms

• Claude Code
• Codex

Why Filipino VAs Are a Great Fit

Filipino virtual assistants are known for their strong English fluency, making communication seamless. Their adaptability to different time zones and commitment to delivering high-quality work align well with the demands of this role. With a proactive approach and a keen interest in technology, Filipino VAs can effectively leverage AI tools to enhance business operations.