Legal Assistant

Role Overview

Wing is seeking a Legal Assistant to join their remote team. This role is essential for providing legal and administrative support, ensuring smooth operations for clients and internal teams.

What You'll Do

• Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos.
• Store, manage, and maintain legal files and confidential case documents.
• Coordinate with legal counsel or firm staff on case progress and requirements.
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Monitor internal projects, conduct team communications, and organize company or case data.
• Handle sensitive and confidential information with discretion.
• Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages.
• Conduct client communication via phone and email for scheduling, updates, and general inquiries.
• Assist in tracking case deadlines, hearing schedules, and deliverables.
• Create and send client invoices, track payments, and record expenses.
• Assist in preparing payroll and tracking billable hours.
• Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.
• Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel.
• Update and maintain data in CRMs and case or project management platforms.
• Upload documents or media to online platforms, maintain profiles, and manage online reputation.
• Handle a variety of admin, operational, or legal-related support tasks as needed.

Requirements

• Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Background or experience working in a law firm or handling paralegal duties is highly preferred.
• Bachelor’s degree or certificate in paralegal studies, business administration, or any related course.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Strong phone, email, and instant messaging communication skills.
• Outstanding organizational and time management skills.
• Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems.
• Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive).
• Familiarity with CRMs, case management software, or project tools is a plus.
• Proactive, detail-oriented, and comfortable working independently.
• Willing to work on a graveyard shift aligned with U.S. business hours.

Tools & Platforms

• Microsoft Office
• Google Workspace (Docs, Sheets, Calendar, Gmail, Drive)
• CRMs
• Case management software (e.g., Clio, MyCase)
• Project management tools (e.g., Trello, Asana)

Why Filipino VAs Are a Great Fit

Filipino virtual assistants are known for their excellent English communication skills and strong work ethic, making them well-suited for roles that require attention to detail and effective client interaction. Their ability to work flexible hours aligns perfectly with the demands of international clients, ensuring seamless collaboration across time zones.