Now Hiring: Real Estate Transaction Coordinator (TC) Assistant for TC Business

Transaction Coordination Support – Handle file intakes, entering transaction data from contract documents/intakes and ensuring files are ready for the TC to process. – Assist with email management, including tagging, organizing, and responding as needed. - Assist TC on various contract-to-close processes with precision and care - Potentially liaise with lenders, attorneys, co-op agents, and clients to ensure all milestones are progressing - Assist in tracking dependencies, not just major deadlines - Prepare for closings and handle post-closing wrap-up tasks Compliance & File Management – Conduct file audits, ensuring all required documents are received, accurate, and compliant with state real estate regulations. – Manage compliance reviews, uploading files into broker compliance systems, verifying all key documents are complete, and working through missing signatures, initials, and forms until fully approved. – Ensure compliance for closing files, wrapping up pending compliance items, assisting with commission disbursement, and finalizing all necessary documentation. – Follow up with agents and vendors to ensure all required documents and signatures are completed. Tools Knowledge (Preferred but Not Required) – Google Workspace (Docs, Sheets, Calendar, etc.). – Aframe and or other TC CRM platforms. – Transaction management tools such as Dotloop, Skyslope, KW Command, etc Personal Attributes – Reliable and prompt, able to manage tasks with minimal supervision. – Strong communication skills and a collaborative attitude. – Positive mindset and willingness to learn. – Self-sufficient, detail-focused, and deadline-driven. Work Hours & Expectations – Full-time: 40 hours per week, Monday through Friday, Pacific time* – Must be comfortable working in a remote environment with no distractions. – Stable internet connection with a reliable backup plan in case of outages. – Must be self-sufficient and able to meet deadlines with minimal supervision. Perks & Benefits: – 5 PTO days/year - 3 Sick Days – Paid holidays plus 2 Floating Holidays Why Join Our Team? At Virtual Luxe Solutions, we pride ourselves on fostering a collaborative and supportive work environment. When you join our team, you’re not just taking a job—you’re becoming part of a network that values growth, excellence, and innovation. – Training and resources to help you excel in your role. – Opportunities to expand your skill set and take on new challenges. – A flexible and respectful workplace where your contributions are valued. We look forward to welcoming you to our team and supporting your professional journey!