Executive Assistant (Software Development Industry )- PH

Role Overview

We're seeking a detail-oriented and proactive Executive Assistant to support a software development company. In this remote role, you'll manage administrative tasks, coordinate schedules, and provide crucial support to ensure smooth operations. If you have a strong background in providing executive-level support and thrive in a fast-paced environment, this could be a great fit.

What You'll Do

• Manage calendars and schedule both internal and external calls, resolving any scheduling conflicts.
• Manage inbox by sorting, labeling, flagging priority emails, drafting responses, and unsubscribing from junk.
• Arrange travel logistics, including booking flights and hotels, and managing changes or cancellations.
• Support meetings by creating agendas, taking notes, tracking action items, and sending follow-ups.
• Provide recruiting support by scheduling interviews and sending candidate communications.
• Assist with finance and administrative tasks such as uploading expenses, organizing receipts, and maintaining vendor lists.
• Update internal documentation, format documents, create templates, and organize shared drives.

Requirements

• Bachelor's degree.
• At least 5 years of experience as an Executive Assistant for an international-based software company.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational and time management skills.
• Tech-savvy and familiar with current technologies, including desktop sharing, cloud services, and VoIP.
• Experience with word-processing software and spreadsheets.
• Knowledge of online calendars and scheduling.

Tools & Platforms

• Google Suite (Gmail, Google Drive, Google Sheet)
• Slack
• Notion
• ChatGPT

Why Filipino VAs Are a Great Fit

Filipino VAs are known for their strong work ethic, adaptability, and excellent communication skills, making them ideal for roles requiring organization and coordination. Their familiarity with remote work tools and commitment to excellence ensures they can seamlessly integrate into international teams.