Executive Assistant / Operations & Admin VA

Role Overview

We're looking for a Virtual Assistant to support a VP of Operations & Finance at a fast-growing company. In this role, you'll provide executive assistance, operations support, and light finance/admin coordination, helping streamline day-to-day workflows and bring structure to a fast-moving environment. The ideal candidate can take ownership and bring order to chaos.

What You'll Do

• Digitize and organize large volumes of documents.
• Maintain structured filing systems.
• Organize inbox using folders, labels, and automations.
• Track and manage corporate credit card expenses.
• Prepare expense reports for accounting.
• Manage both personal and professional calendars, preventing double bookings.
• Help prioritize tasks and improve workflow efficiency.

Requirements

• 3+ years experience as a VA / EA / Operations Assistant.
• Strong organizational skills.
• Proactive and independent.
• Comfortable supporting senior-level executives.
• Strong attention to detail.
• Able to handle both structured and unstructured environments.
• Trustworthy and reliable.

Tools & Platforms

• Google Workspace (Docs, Drive, Gmail)
• Calendar management tools
• Sage Intacct (or any accounting software)

Why Filipino VAs Are a Great Fit

Filipino VAs are known for their strong work ethic, reliability, and adaptability, making them an excellent fit for roles requiring diverse skills and a proactive approach. With excellent English skills and experience working across time zones, Filipino VAs can seamlessly integrate into international teams and provide invaluable support.