Executive Assistant with Asana Proficiency (PH)

Role Overview

As an Executive Assistant with Asana Proficiency, you'll provide essential support to senior leadership in a remote setting. This role demands exceptional organizational skills and the ability to manage complex schedules while prioritizing tasks effectively.

What You'll Do

• Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings.
• Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
• Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses.
• Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items.
• Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Handle confidential information with discretion and professionalism.
• Collaborate with other administrative professionals to ensure smooth operations across functional areas.

Requirements

• Proficiency in Asana, GCal, Gmail, and Slack.
• Experience working on a Mac operating system.
• Minimum of 3 years of experience as an Executive Assistant to C-level executives or a similar role supporting multiple leaders in different time zones.
• Bachelor's degree or any certificate course.
• Excellent phone, email, and instant messaging communication skills.
• Strong English communication skills, both written and verbal (at least B2 level).
• Solid organizational and time management skills.
• Tech-savvy and familiar with current technologies, including desktop sharing, cloud services, and VoIP.

Tools & Platforms

• Asana
• GCal
• Gmail
• Slack
• MS Office

Why Filipino VAs Are a Great Fit

Filipino virtual assistants are known for their strong English communication skills and exceptional work ethic, making them well-suited for roles that require attention to detail and proactive management. With the ability to work flexible hours, they can effectively support teams across different time zones.