Executive Assistant (Remote)

Role Overview

Wing Assistant is seeking a dedicated Executive Assistant to support C-level executives in a remote capacity. This role is essential for helping streamline operations and enhance productivity within the team.

What You'll Do

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends and industry best practices, and prepare reports for comparative analysis.
• Store and organize documents and files efficiently.
• Perform data entry tasks, including preparing lead lists, transcribing audio recordings, and organizing research notes.
• Research products, purchase goods, and secure samples as needed.
• Manage information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication, and organize company data.
• Coordinate team calendars to prevent scheduling conflicts and ensure timely meetings.
• Prepare travel itineraries, book accommodations, and arrange transportation.
• Handle incoming calls, make appointment calls, and manage email correspondence.
• Synthesize data into cohesive reports and presentation slides.
• Manage online profiles and respond to reviews.
• Perform ad hoc tasks as required.

Requirements

• Minimum of 3 years of experience as an Executive Assistant to C-level executives.
• Bachelor's degree or relevant certificate course.
• Excellent communication skills in English, both written and verbal (at least B2 level).
• Strong organizational and time management skills.
• Tech-savvy with familiarity in desktop sharing, cloud services, and VoIP.
• Proficient in word-processing software and spreadsheets (e.g., MS Office).
• Knowledge of online calendars and scheduling tools (e.g., Google Calendar).
• Proactive attitude and willingness to learn.
• Availability to work during US hours.

Tools & Platforms

• MS Office
• Google Calendar
• CRM systems

Why Filipino VAs Are a Great Fit

Filipino virtual assistants are known for their strong English communication skills and adaptability to various time zones. Their commitment to excellence and proactive work ethic makes them ideal candidates for supporting executive teams in a fast-paced environment.