Executive Assistant (Project Management & AI Focused)

Role Overview

As Executive Assistant, you'll bring a human touch to project management, working with a corporate video production agency that specializes in software and tech companies in the U.S. You will be responsible for ensuring projects are completed efficiently and stakeholders are aligned.

What You'll Do

• Watch meeting recordings (or attend live when needed) and distill them into accurate, prioritized action items.
• Take control of projects, track progress, dependencies, and blockers, and proactively move work forward.
• Anticipate client needs, clarify next steps, and keep communication crisp and considerate.
• Operate as a power user in ClickUp, Slack, Microsoft Teams, and Google Workspace.
• Keep project briefs, notes, and wiki pages accurate and current.

Requirements

• Experience distilling meetings into accurate, prioritized action items.
• Experience tracking project progress, dependencies, and blockers.
• Client-first mindset with the ability to anticipate needs and clarify next steps.
• Strong skills in ClickUp, Slack, Microsoft Teams, and Google Workspace.
• Experience creating and maintaining project documentation.
• Must use ChatGPT / AI tooling daily.

Tools & Platforms

• ClickUp
• Slack
• Microsoft Teams
• Google Workspace
• ChatGPT / AI tooling

Why Filipino VAs Are a Great Fit

This role requires excellent English communication skills, a proactive approach to problem-solving, and the ability to work independently, all strengths commonly found among Filipino virtual assistants. Your dedication to excellence and collaborative spirit will ensure seamless project execution and client satisfaction.