Real Estate Virtual Assistant (Order Processing)

Role Overview

We're seeking a detail-oriented virtual assistant to support the order opening process for a growing legal and real estate-focused organization. In this role, you'll play a critical part in ensuring real estate transactions are accurately processed and entered into internal systems. If you are highly organized, tech-savvy, and comfortable working with structured data and documentation, this could be a great fit.

What You'll Do

• Monitor and manage a shared orders inbox.
• Review incoming real estate contracts and transaction documents.
• Extract key information from contracts (e.g. property details, parties involved).
• Accurately input data into internal systems (e.g. CRM or transaction management software).
• Assign appropriate teams and templates based on transaction type.
• Maintain organized digital records of transactions.
• Follow documented processes and workflows.

Requirements

• Previous experience in real estate administration, legal admin support, or general administrative/data entry roles.
• Strong attention to detail and accuracy.
• Comfortable working with structured systems/CRMs.
• Ability to interpret and work with contracts or formal documents.
• Excellent written and verbal English communication skills.
• High level of organization.
• Ability to work independently and manage workload efficiently.

Tools & Platforms

• CRM
• Transaction management software

Why Filipino VAs Are a Great Fit

With strong English skills and a solid work ethic, Filipino VAs are well-suited to roles requiring careful review of documents and data entry. Your attention to detail and commitment to following established processes will ensure smooth and accurate order processing.