Executive & Admin Assistant

Role Overview

We're seeking a detail-oriented and tech-savvy virtual executive assistant to support a business owner in day-to-day operations, organization, and communication. This is a part-time role to start, with the potential to grow into a full-time position as you build trust and familiarity. You'll play a key role in ensuring smooth operations by managing essential administrative tasks and communications.

What You'll Do

• Perform daily and weekly checks to ensure automations and data imports are running correctly, logging and flagging any issues.
• Apply routine updates to website content using a custom PHP/HTML backend (copy-paste level; no coding required).
• Check and maintain marketing material stock levels across warehouse and office locations via phone and email.
• Serve as a communication liaison, checking in with internal team members on behalf of the owner and relaying anything that needs attention.
• Handle general administrative tasks as assigned.
• Manage the general company inbox, sorting and forwarding emails to relevant departments and sending holding or clarification replies.
• Act as a first filter for inbound inquiries, distinguishing buy-side vs sell-side contacts and routing them accordingly.
• Support calendar management for the owner.

Requirements

• Strong attention to detail and commitment to consistency and follow-through.
• Comfortable working independently with minimal supervision.
• Tech-savvy and comfortable with Google Workspace.
• Good written English for professional email correspondence.
• Reliable availability during EST business hours (approx. 9am start).

Tools & Platforms

• Google Workspace (Docs, Sheets, Gmail)

Why Filipino VAs Are a Great Fit

With strong English skills and experience collaborating with international teams, Filipino VAs are well-suited to handle communication and administrative tasks. Your dedication to consistent, high-quality work makes you an ideal candidate to support the operational needs of this role.