Executive Assistant (PH)

Role Overview

We are seeking a detail-oriented and experienced Executive Assistant to provide high-level support to executives. In this remote role, you will handle a variety of administrative and operational tasks, ensuring efficiency and seamless communication. If you have a strong background in executive support and are looking for a remote opportunity, we encourage you to apply.

What You'll Do

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports.
• Store and organize documents and files.
• Prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods, and secure samples.
• Coordinate team calendars, prevent scheduling conflicts, and ensure clients are on time and prepared for meetings.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.

Requirements

• Minimum of 3 years of experience as an Executive Assistant to C-level executives.
• Bachelor's degree or any certificate course.
• Excellent phone, email, and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational and time management skills.
• Tech-savvy and familiar with current technologies, like desktop sharing, cloud services, and VoIP.
• Able to work on a graveyard shift.

Tools & Platforms

• MS Office
• Google Calendar

Why Filipino VAs Are a Great Fit

Filipino virtual assistants are known for their strong work ethic, adaptability, and excellent communication skills, making them ideal for executive support roles. With a strong command of the English language and experience working across time zones, Filipino VAs can seamlessly integrate into international teams and provide exceptional administrative assistance.