Executive Assistant (PH)

Role Overview

We're seeking a skilled Executive Assistant to provide high-level support to executives. In this remote role, you will handle a variety of administrative and operational tasks to ensure efficiency and organization. If you have a strong background in executive support and are looking for a remote opportunity, we encourage you to apply.

What You'll Do

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports.
• Store and organize documents and files.
• Perform data entry tasks such as preparing lead lists or meeting minutes, transcribing audio recordings, preparing payroll information, and organizing research notes.
• Research products, purchase goods, and secure samples.
• Coordinate team calendars, prevent scheduling conflicts, and ensure clients are on time and prepared for meetings.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.

Requirements

• Minimum of 3 years of experience as an Executive Assistant to C-level executives.
• Bachelor's degree or any certificate course.
• Excellent phone, email, and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational and time management skills.
• Tech-savvy and familiar with current technologies, like desktop sharing, cloud services, and VoIP.
• Able to work on a graveyard shift.

Tools & Platforms

• MS Office
• Google Calendar

Why Filipino VAs Are a Great Fit

Filipino VAs are known for their strong work ethic, adaptability, and excellent communication skills, making them ideal for roles requiring seamless remote collaboration. Their familiarity with Western business practices and dedication to quality make them valuable assets to any team.