Bookkeeper / Accounting Virtual Assistant

Role Overview

Assist World, a growing e-commerce business specializing in hangers and retail display solutions, is looking for a detail-oriented and reliable Bookkeeper / Accounting Virtual Assistant. In this remote role, you'll support the day-to-day financial operations and ensure accurate financial record-keeping.

What You'll Do

• Manage and maintain accurate financial records within QuickBooks.
• Record daily financial transactions accurately and in a timely manner.
• Reconcile bank and credit card accounts regularly.
• Process and track accounts payable (AP) and accounts receivable (AR).
• Generate, send, and monitor invoices, tracking outstanding balances and following up on payments.
• Prepare financial reports and summaries for management review; assist with month-end and year-end close processes.
• Assist with financial tracking related to inventory and product-based operations; support the reconciliation of e-commerce sales and payment transactions.
• Identify, investigate, and resolve financial discrepancies or unusual transactions.
• Maintain highly organized digital financial records and compliance documentation.
• Assist with data entry and financial record management and support ad hoc accounting and administrative projects as required.

Requirements

• 3+ years of hands-on bookkeeping experience, owning the books rather than just data entry.
• Strong proficiency in QuickBooks and strong Excel/Google Sheets skills.
• Comprehensive experience managing day-to-day accounting functions, including bank/credit card reconciliations, AP/AR, and payment tracking.
• Exceptional precision and accuracy when working with numbers.
• Strong organizational and time management skills with the ability to work independently with minimal supervision.
• Clear, professional written and verbal communication skills.

Nice to Have

• Experience supporting an e-commerce business, specifically with Shopify financial reporting.
• Experience reconciling digital payment processors such as Shopify Payments, PayPal, and Stripe.
• Familiarity with inventory-based financial reporting and COGS.
• Experience working remotely with U.S.-based companies.

Why Filipino VAs Are a Great Fit

Filipino virtual assistants are known for their strong work ethic and attention to detail, making them well-suited for roles that require precision in financial management. With excellent English fluency and the ability to work flexible hours, they can seamlessly integrate into international teams and support business operations effectively.